However, it remains one that is onerous and difficult to manage,
especially using a paper-based system or spreadsheet.

Neville Briggs, managing director at CFC, said that with Licence
Link, once basic driving licence information is entered on to the
system, fleet managers can choose how often automatic checks are
made with the DVLA database – for example, annually for low-mileage
drivers, or more often for high-mileage high-risk employees.

“Automatic alerts are sent to the fleet manager if the DVLA
checks show changes to endorsements, the categories of commercial
vehicle that an employee is allowed to drive, or if there are
critical licence events such as disqualification or photo card
expiring,” he said.

Further features in Licence Link include the ability to upload
and store document scans against each driver record, such as an
image of each driver’s licence and driver declarations.

These files are held online and encrypted for security
purposes.